What to do if the Printer is Not Working on Windows 11?

Printers are already notoriously picky, so it may be very unpleasant when Windows 11 acts similarly. Here is the remedy.

Windows 11 may have been a case of Microsoft jumping the gun because it was released with a number of errors and defects. Some of these were fixed in later versions, but some of them, such as Software printer issues, still exist today.

If this problem is preventing you from printing crucial documents, even after months of work by the Microsoft team, you might want to have a look at this collection of tried-and-true solutions.

  1. Run the Printer Troubleshooter

Troubleshooting is most likely to resolve the common software difficulties once you verify the inserting of the printer is proper or not, that there is paper in the input tray, and that the ink or toner cartridge has not run out.

Simply select Settings > System > Troubleshoot > Other troubleshooters to begin. You can see the Printer troubleshooter here among the list of Windows troubleshooters. To activate it, select the Run button next to it. The troubleshooter will show you how to resolve any issues that are preventing you from printing.

  1. Update the Relevant Drivers

Your first course of action should always be to run the troubleshooter whenever an error or problem occurs. It is quite uncommon for it to identify the Driver issue, let alone resolve it. Therefore, checking for driver updates is the logical next step.

  • Select Device Manager from the menu that appears when you right-click the Start Menu button.
  • Expand the Print Queues menu by scrolling down.
  • Update driver by doing a right-click on Microsoft Print to PDF. This command will launch a new window.

When you use Windows 11’s option in Canon Printer to “Search automatically for updated driver software,” your computer is checked for updates. If the best device driver is already present, you can still try the manual method. How to do it:

  • Click Microsoft Print to PDF in the context menu and choose Properties.
  • Activate the Details panel.
  • Copy the Value that appears after choosing the Device instance path from the drop-down list under Property.
  • Check out the DriverPack database.
  • Copy the value, paste it into the search bar, then download and install the right driver.
  1. Restart the Print Spooler

Sometimes, rather than obsolete drivers, printer problems bring forward by unresponsive hardware and driver configurations. To solve this:-

  • The Run dialogue box will open when you press Win + R.
  • Enter “services.msc” after typing it.
  • Locate Print Spooler under services and double-click it.
  • Click on Continue after stopping.
  • After that, delete all the files in the folder by going to C:Windowssystem32spoolsv.exe and following the directions.
  • Then, all you have to do is go back to Services and manually start the print spooler service again.
  • Lastly, Restart your PC
  1. Recheck your Default Printer

The primary reason of printing problems is frequently incorrect printer and scanner configuration. The most frequent causes of printer problems are not selecting your PDF printer as your default printing device or configuring it to the wrong port. It can be easily fixed by:

Recheck your Default Printer
  • Utilize the Windows search menu to access Control Panel.
  • Under Hardware and Sound, select View devices and printers.
  • Right-click on your PDF printer in the Printers window and choose Set as default.
  • Go to Properties > Ports after that.
  • Choose the appropriate port type from the list by scrolling through the options.
  • Choose Configure Port, then click Apply and OK.
  1. Disable the Firewall

Your Windows Defender Firewall is most likely to blame if your Software issue is not clear yet. It’s conceivable that the firewall settings on your computer are set too strictly, also it prevents the printer from working properly. As a result, disabling the Firewall is a practical choice.

Even better, you can switch to a different firewall and permanently disable your current one.

  • Select Firewall & network protection under Start > Settings > Privacy & Security > Windows Security.
  • Switch off Windows Defender Firewall protection.
  • Repeat the process for both the private network and the public network.
  1. Check for New Windows Updates

Sometimes you may find the solution to your printer problems and errors on Windows 11 in a recent Windows update. It’s conceivable that you missed the most recent Windows update notification, therefore it’s worthwhile manually checking to see if a new version is available.

  • Click the Settings icon while holding down the Win key.
  • Access Windows Update.
  • Then, select Check for Updates.

Windows will check for updates on its own. In case, a new version is found, it will be installed to fix your printer’s problem.

  1. Remove Your Last Windows 11 Update

Ironically, a fresh version of Windows may also introduce flaws that disable your printer. You will need to remove the most recent Windows update from your computer if you discovered your printer stopped functioning immediately after it.

Windows 11 Update

Go to Settings > Windows Update > Update history to do this. Here, you should click the Related settings link for Uninstall updates. You must choose the most recent Windows update and click on Uninstall after this operation prompts you to access a list of Windows updates.

Reversing the most recent Windows 11 update should work to restart the printer if it was the cause of the issue.

  1. Run System Restore

There is one last option left if the issue started as soon as you upgrade your system to Windows 11 and you’ve tried everything else. It’s Windows System Restore. By using this technique, Windows gets back to a previous restore point where you know your printer was working properly and error-free.

Returning to a restore point

  • Type Control Panel by using the Windows key.
  • Search for Recovery in the Control Panel’s search bar by clicking on its icon, then select Open System Restore from the list of results.
  • The dialogue box for System Restore will start to appear. For the next step, click the Next button.
  • To restore your computer to the last time your printer worked flawlessly, choose the restore point.
  • Click Next and Finish once more to confirm your restore point.
  • If you want to move on with the system restore process, it will ask you one last time. Place the cursor on Yes, then click.

As Windows 11 is reset to the most recent restore point, your computer will restart.

Leave a Comment